Early in January, School Coordinators and Heads of Local Feeder Fairs are sent survey forms requesting information on prospective fair entries. These cards should be returned to the SFBASF office ASAP so that quotas can be established for each school and feeder fair.

February 1 is the deadline for receipt of Proposal Forms by the Scientific Review Committee for Projects involving invertebrate or vertebrate animals, human subjects, recombinant DNA, tissue, pathogenic agents, or controlled substances. Please help us by following these procedures carefully. These forms should be filed even though students may not yet know if they are participating in SFBASF. The Scientific Review Committee would prefer to screen extra projects instead of disqualifying projects that have not filed papers.

By early February, School Coordinators and Local Fair Heads will be notified of their quotas, and will receive the necessary registration materials. These materials are to be distributed to students entering the fair and completed and returned to the SFBASF office no later than the published entry form deadline. Regular entries will be sent white entry blanks, alternates will be sent yellow entry blanks. Students who submit yellow, alternate entry forms will be notified if they are to bring their projects to the fair. This will occur only if there is extra space available, or if a particular category and grade level is underrepresented. If they are not notified in advance of the fair, they will not be allowed to exhibit their projects.

Mid-February--Deadline for receipt of entry forms from all students who are participating in the fair.

The Week of the Science Fair (Usually Mid-March)

Sunday

Alternates who have submitted yellow entry blanks by the deadline will be considered for entry to the fair, if there is space available, and will be notified by this date via telephone. Alternates who are not notified by this date should assume that there is not enough space available for them to exhibit their projects and they should not bring their projects to the fair.

Tuesday

All projects must be installed according to the published schedule.

Thursday: Project judging takes place in the morning. All exhibitors must be present at the Science Fair from 1:00 pm until approximately 4:30 pm. During this time, students who are being considered for a 1^st or 2^nd place will receive interviews. Other students will remain in the project exhibition area until they are informed that all judging is completed in their category and grade level. During the afternoon all award winners will be notified. Those receiving 1st or 2nd place awards will have been interviewed. Those students receiving 3rd place or special awards will find yellow cards on their projects instructing them to attend the award ceremony on Saturday. 4th place ribbons will have been placed on the appropriate projects by this time. If students leave before they are instructed to, they may be receiving an award on Saturday and not know it. Exhibitors should take home log books and all loose and/or valuable equipment or materials before they leave at the end of the day. Ribbons should be left in place until the project is removed on Saturday.

Saturday: Students who received awards notification on their projects on Thursday should attend the Awards Ceremony on Saturday morning. After the Awards Ceremony, projects may be removed. All projects must be removed on this day—any unclaimed projects will be destroyed due to a lack of storage space.